Loan Page

How To Book Equipment 101:

Step 1: Check the calendar below if the equipment you’d like is available for the rental period you want.

Step 2: Click on month you’d like to rent for.

Step 3: Fill out form.

How to Pick Up Equipment:

Your equipment will be ready on the first day of your rental period. Pickup times are from 6-7pm. You can pick up your equipment at our office, located at the east end of the basement in Hart House (Room 155D).

How to Return Equipment:

Your equipment is due on the last day of your rental period. Return times are from 5-6pm. You can return your equipment at our office, located at the east end of the basement in Hart House (Room 155D).

 Rental Terms

Updated January 22, 2024

EQUIPMENT RESERVATIONS

Production equipment is normally reserved in advance through our on-line booking system. Members may borrow equipment on a “drop in” basis during office hours if equipment is available.

To reserve equipment in advance you must submit a request online using our Booking Sheet.

Members are only allowed two advanced bookings per month. Exceptions can be made in exchange for a reduced quota on the following month. (e.g. a member can book a video camera three times in October but then only once in November.) Advanced Reservations are possible no more than two months in advance. Reservations sheets are posted on the 1st day each month for the second forthcoming month.

Late Policy: The member should return the said equipment on the return date specified in their rental confirmation. The member will remain until the equipment has been checked and will address any issues the curator or technical coordinator identify. In the event of a late return, the member must pay additional rental charges plus a penalty fee of $50 per rental period. If a late return causes another member who had booked the equipment to rent equipment elsewhere, the late member will be responsible for reimbursing the affected members’ rental fees for the same item(s). Reimbursement will be made through the Film Board after proper receipts have been turned in to the Technical Coordinator, and then in turn, forwarded to the affected member.

Members are responsible for ensuring equipment is returned on time. This means you must time your equipment return and pickup around issues of traffic, TTC delays, weather etc. Emails and phone messages to the curators are answered during office hours.

Loss/Damage Policy: Members who lose or damage equipment are liable for up to $2,500 in repair/replacement costs, subject to any changes in the University of Toronto insurance policy. They may also have their borrowing privileges suspended at the discretion of the technical coordinator. Members must maintain proper supervision and handling of the equipment in their care, ensuring it’s secured properly when not in use. DO NOT LEAVE THE EQUIPMENT UNATTENDED IN AN UNSECURE ROOM, VEHICLE, OR AREA. It is a very, very bad idea and you are expected to know better.

Equipment loans and returns are done exclusively through the curators during the weekly office hours. Film Board equipment is NOT to be returned to the Hub and is NOT to be passed directly to other members. Gear also cannot be left in the edit suite